Admin Executive, People

As an Admin Executive, you will manage end-to-end office logistics and vendor relations while ensuring HR compliance through meticulous database maintenance and labor law alignment.

What You Will Do

• Work directly and supervise outsourcing suppliers (office leasing, paring, sanitation, stationary, pantry supplies,etc.)
• Manage all company asset management and suppliers in Hanoi office
• Support the C&B Team in on-boarding, termination process, local authorities paperwork submission; especially for Hanoi office
• Organize internal events like birthdays, TGIF, and bootcamps.
• Consolidate and proceed operation payments such as taxi, phone, utility bills, and all business trips (flights,
  hotels, visas) 
• Assist expatriate employees with government paperwork, including visa, work permit, temporary residence
  cards.
• Maintain records of company assets (e.g., MacBooks) and manage parking card registrations.
• Perform other tasks on Line Managers’ assignment.
• Act as the primary contact point for welcoming guests and managing front-desk professional standards.

Who You Are

• Bachelor’s degree in Marketing, Business Administration, or related field
• Proficiency in Vietnamese & English
• Minimum of 2 years of experience in Admin or HR Operations.
• Experience in a digital marketing agency is a plus.
• Tasks & time management skills, proactive attitude are prioritized.
• Result-driven and have a good sense of responsibility as well as a strong enthusiasm.
• Good communication skills.
• Excellent MS Office skills (MS Excel, MS PowerPoint).
• Ability to multi-task in a fast-paced environment.
• Proven organizational skills and attention to detail, as well as the ability to prioritize and work well in an environment with competing demands

Why You’ll Love It

• Competitive Salary
• Performance Review (2 times per year)
• Performance Bonus (1 time per year from 0.5-3 months salary amount)
• Annual Leave: 15 days and other leave types
• Private Health Insurance
• TGIF, monthly birthday, and other fun events
• MacBook to be provided
• Good chance to explore new trends in the digital market
• Opportunity to learn and work with the most advanced advertising technology platforms
• Work in a professional, active, international and dynamic environment